• Executive Administrative Assistant

    StaffworksUtica, NY 13501

    Salary: $35,000/yr

    Minimum Education: High School Diploma

    Job #1318043048

  • Staffworks is Hiring – Executive Assistant in Utica for a dynamic social services organization located in Utica. 

    This position is responsible for coordination and administrative responsibilities in a variety of areas including complex schedule management, meeting planning, email triage and follow-up actions, filing and recordkeeping of confidential information, travel arrangements and expense reporting, purchase order arrangement and invoice management.

    Essential Responsibilities:

    • Manage calendar, agenda and email of Executive Director, ensure tasks/follow-up actions are acted upon in a timely basis and prioritized appropriately
    • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive's behalf
    • Plan and organize meetings and events with internal and external resources
    • Assist in scheduling, and managing the pre-, day-of, and post- meeting responsibilities (such as technology, coordinating food orders, when necessary, print-outs, agendas, minutes)
    • Organize, manage and maintain a comprehensive electronic filing system
    • Assist in data entry within database
    • Manage and record by date incoming and outgoing mail
    • Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information
    • Research and requisition supplies and equipment, and verify delivery



    • Time management and ability to meet deadlines
    • Verbal and written communication skills
    • Strong organizational skills and ability to multitask 
    • Problem-solving and decision making
    • Proactivity and self-direction
    • Interpersonal skills

    Educational Requirements/ Qualifications/ Experience: 


    • Must have intermediate/advanced Adobe PDF, Microsoft Excel and Microsoft Word experience
    • High School Degree or equivalent
    • 3-5 years of Executive Assistant or similar experience
    • Must have a valid Driver’s License- travel is required

    Salary: $35,000/yr. with exceptional benefits including healthcare, dental, paid time off and retirement plan. 

    Company Description:

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