Robert Half • Boston, MA 02133
Job #2695415077
Description We are offering a unique opportunity for an Executive Assistant role based in Boston, Massachusetts. The primary function of this role is to provide administrative support within a community-based non-profit industry. This role will be carried out on-site and is a contract employment opportunity.
Provide administrative support to the President, including coordinating meetings and managing activities of the Executive Office
Engage with internal and external stakeholders, setting a welcoming tone for the Executive Office
Coordinate the President's schedule for internal and external meetings, including travel arrangements when necessary
Schedule meetings with internal and external stakeholders, acting as the point person for distribution of materials, attendance tracking, and follow-up
Organize and prepare all necessary materials for meetings, ensuring timely access for the President
Work collaboratively with other team members, particularly those in Philanthropy and Marketing and Communications
Exhibit strong proofreading, copy-editing, and writing skills
Maintain a positive attitude and sense of humor, contributing to a positive work environment
Perform other general administrative duties as needed.
Proficiency in Concur, CRM, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, About Time
Experience in Calendar Management, Correspondence, C-Suite, Documentation
Proven ability to Distribute Meeting Minutes, Coordinate Meetings. Requirements - Must have a minimum of 5 years of experience as an Executive Assistant
Proficient in Microsoft Office Suites including Microsoft Excel and Microsoft Outlook
Experience with Concur and CRM software is essential
Ability to manage calendars and coordinate meetings effectively
Excellent written communication skills for handling correspondence and documentation
Familiarity with C-Suite level support
Experience in distributing meeting minutes
Expertise in managing about time
Proven ability to coordinate meetings
Ability to handle sensitive and confidential information with discretion
Strong organizational and problem-solving skills with the ability to multitask
Excellent interpersonal skills for interacting with high-level executives
High attention to detail and accuracy
Ability to prioritize tasks according to importance and deadlines
Self-motivated and able to work independently
Strong verbal communication skills for conveying information effectively to staff and clients.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .
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