Uber • Seattle, WA 98194
Job #2686898581
About The Role:
The Core Services Engineering team is looking for an experienced Executive Assistant Business Partner II to support executives within Core Services Engineering and provide executive support to the organization's leaders. This role will provide high-level administrative and program support across various technical teams and requires someone who is comfortable operating in complex, fast-paced environments.
The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team. The ideal candidate is someone who is willing to go beyond the day-to-day responsibilities of an Executive Assistant and demonstrate the ability to contribute to a complex team as a Business Partner - attending meetings, taking notes, planning events, organizing international travel, while also collaborating with other EABPs, Program Managers, Product Managers, Data Scientists, Engineers, and other stakeholders across the company.
What You'll Do
Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
Help ensure the leader is properly prepared and on time for all meetings.
Assist with the scheduling of multiple stakeholder meetings
Contribute to leadership meetings by taking notes and tracking action items
Navigate a complex conference room landscape (when back in office)
Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
Follow up and provide reminders on project deadlines, AIs, and deliverables
Assist with ensuring the timely review and submission of expenses
May assist with facility/space planning logistics
May preview and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
May work on other tasks and projects as assigned
Basic Qualifications
Preferred Qualifications
Minimum 10+ years of direct executive support experience or applicable administrative experience
Minimum 6+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
Strong technical capability in Google Calendar and other Google Workspace applications
Demonstrated expertise with extensive Zoom scheduling, troubleshooting, and other video conferencing needs
Prior finance experience
Experience supporting multiple leaders and complex teams
Ability to pivot and respond to rapidly shifting priorities
Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
Demonstrated ability to prioritize leaders' calendar with minimal instruction or supervision
Ability to proactively identify business needs and opportunities to add value
Experience working with executive leadership
Proven track record of structuring calendar cadence to support long term business objectives
Experience implementing processes and systems to optimize leaders' time
Experience owning complex projects from start to finish
Strong organizational skills with a strong attention to detail
Experience with budget management
Ability to work with confidential information Experience working in a complex, matrixed and global environment
Demonstrates optimism, respects others and works well in a team
Bachelor's degree or equivalent practical experience
For San Francisco, CA-based roles: The base hourly rate range for this role is USD$47.60 per hour - USD$52.89 per hour. For Seattle, WA-based roles: The base hourly rate range for this role is USD$42.79 per hour - USD$47.60 per hour. For all US locations, you will be eligible to participate in Uber's bonus program, and may be offered an equity award & other types of comp. You will also be eligible for various benefits. More details can be found at the following link ~~~.
Uber is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know by completing this form- ~~~
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