Executive Assistant

Description: What is it like to work in contracts at Lockheed Martin?

The coolest jobs on this planet... or any other... are with Lockheed Martin Space

At the dawn of a new space age, Lockheed Martin is a pioneer, partner, innovator and builder. Our amazing people are on a mission to make a difference in the world and every day we use our outstanding skills and experiences to create, craft and build solutions to some of the worlds' hardest engineering problems. Our culture supports employees to dream big, perform with excellence and create incredible products. We provide the resources, encouragement and focus and if you have the passion, we want to build a better tomorrow with you!

As an Administrative Assistant, you will perform a variety of secretarial and administrative duties for the National Security Space (NSS) Line of Business supporting multiple Directors. In this role, you will:

- Assist with Executive visits.

- Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers.

- Multi-task effectively in a fast-paced, dynamic work environment.

- Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit.

- Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests.

- Ensure all correspondence is accurate, complete and properly handled.

- Utilize standard desktop software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts.

- Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handle all inquiries, arrange calendars/commitments to deconflict and maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules

- Pursue opportunities to improve efficiencies through process improvements, new tools, collaboration, etc.

- Communicate with leadership to effectively prioritize during non-routine situations.

- Perform additional special assignments as required in support of the executive staff.

- Attend critical meetings to record minutes and action items specialized training in specific aspects of job functions and/or demonstrated ability to perform assigned tasks

- Coordinate and Schedule Executive Planning Panel (EPP) meetings at the NSS Line of Business and NSS Mission Segment Level

- Manage and update distribution lists

- Reconcile and deconflict calendars across multiple systems

- Submit visitor information and registrations for conferences, special events and customer visits

Basic Qualifications:

- Advanced level of competency with Microsoft Office Suite (Outlook, Word, Excel, Power Point)

- Project management skills (such as planning events) and ability to demonstrate situational awareness to prioritize responsibilities.

- Ability to handle confidential and sensitive information with the utmost discretion.

- Ability to coordinate complex travel arrangements and reconcile expense reports.

- Ability to multi-task and complete assignments accurately and on time.

- Ability to work with external customers

- Preference for this requisition will be given to Space employees.

Desired Skills:

- Current TS clearance with SSBI that can be rapidly converted to an SCI clearance or active TS/SCI clearance

- Previous experience working with executive level leadership

- Ability to demonstrate a working knowledge of SharePoint.

- Advanced working knowledge of MS Teams

- Excellent interpersonal skills, both oral and written, and the ability to work well with all levels of internal management and staff, as well as outside customers, clients and vendors.

- Ability to take initiative

- Ability to be flexible and work independently with minimal supervision

- Experience with government and/or military leadership

- Ability to establish partnerships with teammates to achieve efficiencies across large organizations

Security Clearance Statement: This position requires a government security clearance, you must be a US Citizen for consideration.

Clearance Level: TS/SCI

Other Important Information You Should Know

Expression of Interest: By applying to this job, you are expressing interest in this position and could be considered for other career opportunities where similar skills and requirements have been identified as a match. Should this match be identified you may be contacted for this and future openings.

Ability to Work Remotely: Onsite Full-time: The work associated with this position will be performed onsite at a designated Lockheed Martin facility.

Work Schedules: Lockheed Martin supports a variety of alternate work schedules that provide additional flexibility to our employees. Schedules range from standard 40 hours over a five day work week while others may be condensed. These condensed schedules provide employees with additional time away from the office and are in addition to our Paid Time off benefits.

Schedule for this Position: 9x80 every other Friday off

Pay Rate:

The annual base salary range for this position in California and New York (excluding most major metropolitan areas), Colorado, or Washington is $49,100 - $94,100 . Please note that the salary information is a general guideline only. Lockheed Martin considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer.

Benefits offered: Medical, Dental, Vision, Life Insurance, Short-Term Disability, Long-Term Disability, 401(k) match, Flexible Spending Accounts, EAP, Education Assistance, Parental Leave, Paid time off, and Holidays.

(Washington state applicants only) Non-represented full-time employees: accrue at least 10 hours per month of Paid Time Off (PTO) to be used for incidental absences and other reasons; receive at least 90 hours for holidays. Represented full time employees accrue 6.67 hours of Vacation per month; accrue up to 52 hours of sick leave annually; receive at least 96 hours for holidays. PTO, Vacation, sick leave, and holiday hours are prorated based on start date during the calendar year.

Lockheed Martin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

The application window will close in 90 days; applicants are encouraged to apply within 5 - 30 days of the requisition posting date in order to receive optimal consideration.

At Lockheed Martin, we use our passion for purposeful innovation to help keep people safe and solve the world's most complex challenges. Our people are some of the greatest minds in the industry and truly make Lockheed Martin a great place to work.

With our employees as our priority, we provide diverse career opportunities designed to propel, develop, and boost agility. Our flexible schedules, competitive pay, and comprehensive benefits enable our employees to live a healthy, fulfilling life at and outside of work. We place an emphasis on empowering our employees by fostering an inclusive environment built upon integrity and corporate responsibility.

If this sounds like a culture you connect with, you're invited to apply for this role. Or, if you are unsure whether your experience aligns with the requirements of this position, we encourage you to search on Lockheed Martin Jobs , and apply for roles that align with your qualifications.

Experience Level: Hourly/Non-Exempt

Business Unit: SPACE

Relocation Available: Possible

Career Area: Administrative

Type: Full-Time

Shift: First