Executive Assistant

Ciena Healthcare is looking for a senior-level Executive Assistant who will support and report directly to the President.

Join us with an attractive benefits offering

• Competitive pay

• Medical, dental, and vision insurance

• 401K with matching funds

• Life Insurance

• Employee discounts

• Tuition Reimbursement

• Student Loan Reimbursement

Responsibilities

• Provides executive support in a one-on-one working relationship. Serves as the primary point of contact for internal and external constituencies

• Completes various administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; preparing correspondence; arranging detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

• Plans, coordinates and ensures the CEO's schedule is followed and respected.

• Researches, prioritizes and follows up on incoming issues and concerns addressed to the President, including those sensitive or confidential.

• Provides a bridge for smooth communication between the President's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

• Manages various special projects for the President, some of which may have organizational impact.

• Prioritizes conflicting needs; handles matters expeditiously and proactively; and follows through on projects to successful completion, often with deadline pressures.

Experience Requirements

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

• Very strong interpersonal skills and the ability to build relationships with stakeholders

• Expert level written and verbal communication skills

• Demonstrated proactive approaches to problem-solving with strong decision-making capability

• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response

• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment

• Willingness to travel as needed

Education Requirements

• Bachelor's degree required; Master's degree preferred

• Previous experience as an executive assistant

• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and other computer software

Ciena Healthcare

We are a provider of skilled nursing, subacute, rehabilitative, and assisted living services dedicated to achieving the highest standards of care in five states including Michigan, Ohio, Virginia, North Carolina, and Indiana.

We serve our residents with compassion, concern, and excellence, believing that every one of them is a unique person who deserves our best each day that we care for them. If you have a passion for improving the lives of those around you and working with others who feel the same way.

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It is the policy of this facility to recruit, hire, train, compensate and in all ways treat all staff members without regard to race, color, religion, sex, pregnancy, gender identity, sexual orientation, national origin, age, disability, military status status, genetic information or other characteristics protected by applicable law.