Executive Assistant

Description We are looking for a dedicated Executive Assistant to join our team in Tucson, Arizona. This role primarily involves providing administrative support to our corporate office, coordinating property management services, and assisting in accounting duties. The Executive Assistant will also be responsible for managing schedules, handling phone calls and logistics, and performing data entry tasks. This role offers a contract to hire employment opportunity.

Responsibilities

• Serve as the primary contact for property management services within the corporate office

• Provide comprehensive support to the executive, including answering phones and managing schedules

• Coordinate logistics and office planning to ensure smooth operations

• Perform accurate data entry tasks and generate reports as required

• Assist in various accounting tasks to support the financial operations of the company

• Use Microsoft Office Suites and Microsoft Excel to maintain and organize data

• Manage corporate calendar and schedule appointments using Microsoft Outlook

• Maintain and manage customer relationships using CRM software

• Handle correspondence and documentation diligently

• Use Concur for travel and expense management. Requirements - Proven experience as an executive assistant or similar administrative role for a minimum of seven years

• Proficient in office software such as Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook

• Experience with Concur, CRM, and About Time software systems

• Demonstrated skills in calendar management and scheduling for executives

• Excellent written and verbal communication skills for correspondence and documentation

• Experience supporting C-Suite executives in a corporate setting

• Detail-oriented with strong organizational skills

• Ability to handle sensitive and confidential information discretely

• Demonstrable problem-solving skills and the ability to multitask effectively

• Ability to work in a fast-paced environment and meet deadlines.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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