Executive Assistant - Walmart Data Ventures

Position Summary...

What you'll do...

The Executive Assistant will be a resourceful team player, supporting the Vice President, Data Ventures. In this essential role, you will support leadership by proactively managing administrative aspects of calendar availability and travel; you'll collaborate in a cross-functional environment, coordinating appointments and anticipating time requirements for pre-meeting work. You will drive and follow up on action items; and work extensively with the leadership team to gather information and resolve issues.

You'll sweep us off our feet if:

• You are detail oriented

• You possess great organizational skills

• You are familiar with Scheduling and preparing meeting materials

• You are proficient in Microsoft Office (Outlook, PowerPoint, Excel, etc.)

• You are excellent in verbal and written communication

• You are adaptable and resourceful in solving emerging challenges

• You are focused on execution and results

• You can work cross-functionally

• You can hustle, and have a willingness to move with speed

The Executive Assistant

• Coordinates, plans, and schedules projects, travel, and company and business-related events with minimal or no direction by researching and identifying options, resources, and cost efficiencies within established timeframes; establishing dates, timelines, and agendas; identifying and coordinating specific technology needs; identifying, organizing, and scheduling pre-travel preparation and business needs (for example, documentation, medical requirements, security needs); and acting as a coordinator or liaison for visiting associates and guests.

• Leads administrative aspects of calendar management for leadership and team with minimal or no supervision by working and collaborating with others to coordinate appointments and understand calendar needs; anticipating and identifying time requirements for pre-meeting work; monitoring and maintaining calendars and the use of meeting rooms or facilities; and utilizing business knowledge to prioritize requests and identify key attendees.

• Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership by following-up with requests to ensure resolution; communicating with senior leadership to gather information and resolve issues; drafting and sending communications on behalf of supervisor(s); reviewing content and editing documentation; and receiving, reviewing, and prioritizing incoming messages.

• Provides financial and business data management for specified area by coordinating with other areas to collect data and information (for example, budgets, human resource data, business performance); compiling, forecasting, and reconciling divisional data; identifying and escalating risks and concerns; creating and maintaining reports, reporting tools, and templates; maintaining security and confidentiality of sensitive information; receiving, interpreting, and processing invoices and expense reports against a standard; and reporting time, reviewing for exceptions, and making time adjustments.

• Supports leadership and the company by serving as associate contact and resource (for example, procedures, associate concerns); obtaining information and offering solutions to filter and prioritize requests for leadership time and attention; mentoring, offering guidance, and delegating to other assistants; sharing information with leadership (for example, upward feedback, observations); resolving internal and external customer requests; navigating the organization to remove barriers and accomplish goals; developing, maintaining, and working within an internal network to share and escalate information; and conducting technical coordinator activities.

• Demonstrates up-to-date expertise and applies this to the development, execution, and improvement of action plans by providing expert advice and guidance to others in the application of information and best practices; supporting and aligning efforts to meet customer and business needs; and building commitment for perspectives and rationales.

• Provides and supports the implementation of business solutions by building relationships and partnerships with key stakeholders; identifying business needs; determining and carrying out necessary processes and practices; monitoring progress and results; recognizing and capitalizing on improvement opportunities; and adapting to competing demands, organizational changes, and new responsibilities.

• Models compliance with company policies and procedures and supports company mission, values, and standards of ethics and integrity by incorporating these into the development and implementation of business plans; and demonstrating and assisting others with how to apply these in executing business processes and practices.

Minimum Qualifications: Bachelor's degree in Business, Operations, or related field OR 2 years' experience in field, administration, operations, or related area.

Benefits & Perks: Beyond competitive pay, you can receive incentive awards for your performance. Other great perks include 401(k) match, stock purchase plan, paid maternity and parental leave, PTO, multiple health plans, and much more.

Equal Opportunity Employer; Walmart, Inc. is an Equal Opportunity Employer - By Choice. We believe we are best equipped to help our associates, customers and the communities we serve live better when we really know them. That means understanding, respecting and valuing diversity- unique styles, experiences, identities, ideas and opinions - while being inclusive of all people.

Who We Are: Join Walmart and your work could help over 275 million global customers live better every week. Yes, we are the Fortune #1 company. But you'll quickly find we're a company who wants you to feel comfortable bringing your whole self to work. A career at Walmart is where the world's most complex challenges meet a kinder way of life. Our mission spreads far beyond the walls of our stores. Join us and you'll discover why we are a world leader in diversity and inclusion, sustainability, and community involvement. From day one, you'll be empowered and equipped to do the best work of your life. ~~~

The above information has been designed to indicate the general nature and level of work performed in the role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The full Job Description can be made available as part of the hiring process.

Minimum Qualifications...

Outlined below are the required minimum qualifications for this position. If none are listed, there are no minimum qualifications.

Minimum Qualifications: Bachelor's degree in Business, Operations, or related field OR 2 years' experience in field, administration, operations, or related area.

Preferred Qualifications...

Outlined below are the optional preferred qualifications for this position. If none are listed, there are no preferred qualifications.

Microsoft Office

Primary Location...

702 SW 8TH ST, BENTONVILLE, AR 72716, United States of America

Walmart, Inc. is an Equal Opportunity Employer- By Choice. We believe we are best equipped to help our associates, customers, and the communities we serve live better when we really know them. That means understanding, respecting, and valuing diversity- unique styles, experiences, identities, abilities, ideas and opinions- while being inclusive of all people.