Robert Half • Westport, CT 06880
Job #2689819294
Description
We are offering an opportunity for an Executive Assistant in the bustling location of Greenwich, Connecticut. In this role, you will provide critical administrative support to multiple executives within our office, playing a vital role in ensuring our leaders can operate efficiently and effectively. This role is particularly suitable for those with experience in the investment and legal sectors.
Manage complex and dynamic calendars, liaising with internal stakeholders and external parties for communication and on-site scheduling
Ensure executives stay on schedule and meet daily deliverables, monitor, and maintain their task lists, dashboards, and workflow
Assist with meeting preparation and follow up, which includes maintaining agendas, creating pre-meeting packets, and distributing follow-up items
Assist with document preparation, management, and archiving to ensure all records are kept up-to-date and easily accessible
Provide excellent customer service to external partners through clear communication and timely follow-up
Manage contacts and contact databases, including maintaining good relationships with key internal and external contacts relevant to the executive's role
Process and follow up on executives' service and support needs, including IT, purchasing, facilities, travel, and expense reimbursement
Use skills in Calendar Management, Scheduling, Meeting Notes, Meeting Minutes, and Coordinate Travel Arrangements to effectively fulfill responsibilities.
Please note that this role offers a short term contract employment opportunity.
Requirements
-Must have NON-PROFIT or EDUCATION exerience
Proficiency in Calendar Management and Scheduling to organize executive's daily activities efficiently
Ability to take detailed Meeting Notes and compile Meeting Minutes accurately
Strong organizational skills to manage executive's workload and prioritize tasks
Excellent communication skills, both written and verbal, to liaise with various stakeholders
Proficiency in using various office software, including word processing programs and spreadsheets
Ability to maintain confidentiality and discretion at all times
Proactive and problem-solving mindset to anticipate and address executive's needs promptly
Ability to work under pressure and meet tight deadlines while maintaining attention to detail
Willingness to work beyond regular office hours when necessary to support executive's schedule.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
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