Finance Coordinator, Travel and Expense

Finance Coordinator, Travel and Expense

POSITION DETAILS

The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and policies. The Accounts Payable Department within OBF processes all payments and related transactions for Tax Levy (New York State funding and New York City funding), and Non-Tax Levy sources for Central Office and campuses operating under the shared service umbrella. Accounts Payable also processes payments against New York City and non-tax-levy funding sources for CUNY's 25 colleges via University-wide contracts, plus the Research Foundation of CUNY.

Reporting to the University Manager for Travel/Expense and CUNY Credit Cards, or their designee, the incumbent will provide analytical support for the day-to-day reconciliation of State/City issued credit card charges, ensuring that all usage is consistent with internal (CUNY policies) and external State and City Rules and Regulations. The Finance Coordinator will maintain travel vouchers and expense reimbursements, review the expense module to ensure that both Travel and Expense entries adhere to the travel guidelines set forth by the Office of the New York State Comptroller, the NYC Comptroller, and/or CUNY Internal Policies. They will also deliver training on a set schedule to the University Community and as needed, to Central Office and Shared Services participating colleges.

Additional duties include but are not limited to the following

• Coordinates with credit card users to reconcile said transactions in CUNYfirst, with accompanying receipts and business purpose for the T Card, Net Card and/or P-Card; escalates issues and questions in a timely manner to a supervisor.

• Assists with the auditing of credit card transactions for Central Office and Colleges under the shared service umbrella, to ensure they meet required business rules.

• Reviews, audits and processes expense reports for Central Office and Colleges under the shared service umbrella.

• Monitors shared Dropboxes; responds to inquiries and troubleshoots end user issues.

• Maintains all travel related documents, monitors payments, and voucher interface to SFS or PMS to ensure each travel voucher is complete and contains the appropriate backup documentation.

• Coordinates College usage data and responds to State Audit credit card usage inquiries; follows up with the colleges to ensure timely response to State Audit credit card usage inquiries.

• Verifies appropriate general ledger coding for charges and tracks credit card expenditures to facilitate the completion of financial objectives established by the Office of Budget and Finance.

• Keeps current with all changes occurring in the Federal GSA Per Diem Rates, and with rules and regulations governing travel and credit card usage, and applies said knowledge to review all travel transactions.

• Conducts established trainings for Travel and Expense, and Credit Card usage for end users within the University community.

NOTE

1. Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

QUALIFICATIONS

Bachelor's Degree required.

Preferred

The ideal candidate should demonstrate or possess

• Degree in accounting, business, or related discipline

• Two years of accounting, financial reporting, and/or financial analysis experience

• Knowledge of PeopleSoft/Oracle or other large ERP system is a plus

• Detail oriented and accurate with strong numerical analysis, evaluation, and research skills

• Strong written, verbal, interpersonal, and presentation skills; ability to work effectively with diverse stakeholders at various organizational levels

• Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer responsive office

• Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities; ability to follow up and complete work by set deadlines

• Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel, Office 365, PowerPoint and online general ledger and financial systems.

CUNY TITLE OVERVIEW

Performs financial analysis and administrative work related to College or unit accounting.

• Prepares, reconciles and distributes expenditure and related accounting reports

• Creates and maintains various spreadsheets related to financial analysis

• Processes and tracks transactional entries

• Provides support in the administration of various business operations

• Coordinates with various departments on accounting matters

• Monitors systems and operations to assure a smooth workflow

• Performs related duties as assigned.

Job Title Name: Finance Coordinator

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

The salary range is $44,411 - $51,781 , commensurate with education, credentials, and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study, and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined. The direct link to the job opening from external sources is:

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Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials. After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu: Employee Self Service ->Careers

CLOSING DATE

May 18, 2024

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28444

Location

Central Office