Maintenance Administrative Assitant

Job Description

Insight Global is looking for a Maintenance Administrative Assistant to join our client's team. This will be an ONSITE position in Geismar, Louisiana. It is a 9/80 schedule and expected work hours are from 7am-4pm.

The day to day job responsibilities are as follows

* Assists with preparation and distribution of agendas and presentations, organize, and maintain pre-read materials, maintain speaking engagements calendar.

* Organizes internal & external meeting logistics, supports department townhalls and leadership team meetings.

* Lead M&R team document control requirements and work with cross functional teams to ensure file revisions are tracked and updated.

* Maintains department organization charts, creates, and maintains distribution lists, and monitors e-mail & calendar.

* Assists with travel arrangements and TEA expenditures.

* Work with data in Excel, Power BI and reporting software programs for manipulation & comprehension to assist with M&R team reporting and analysis.

* Assists other departments such as HR and Finance for preparation of correspondence, tracking department compliance and metrics, headcount monitoring, data integrity, etc.

* Organize and support department-wide events such as townhall, training, lunch and learns, etc.

* Assist other departments throughout the organization as needed.

* Perform other duties as assigned.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to ~~~ .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: ~~~/ .

Skills and Requirements

High school diploma of equivalent

3-5 years' experience in similar positions

Proficient in Microsoft Office applications including Excel, Word, PowerPoint, Teams, and SharePoint

Background in accounting, invoicing, accounts payable, etc.

Experience creating reports * >5 years' experience in similar positions

* Ability to effectively communicate both orally and in writing to convey ideas.

* Previous experience with CMMS/ ERP software such as SAP, JDE, etc.

* Strong organization skills

* Experience with Power BI a plus

* Experience in working in a cross-functional team environment.

* Manage multiple tasks simultaneously and in a timely manner to meet deadlines.

* Disciplined self-starter with good organizational skills

* Work independently or with others as a team to complete assigned projects. null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to ~~~.