Marketing Administrative Assistant

Overview

Kimley-Horn has a challenging opportunity in our Charlotte, NC office for an Administrative Assistant to support our Marketing team. We are seeking a dynamic, proactive individual to provide administrative support to senior Marketing leadership, Marketing Coordinators, and Graphic Designers on day-to-day and confidential activities.

Responsibilities

• Providing administrative support to 5-8 professionals including calendar maintenance, scheduling, filing, expense reports, and travel arrangements

• Researching venues for meeting or events along with related activities

• Negotiating with vendors

• Running occasional errands

• Traveling occasionally

• Effectively partnering with other Administrative staff and senior leaders

• Responding quickly and efficiently to requests for assistance

• Generating and organizing financial reports

• Supporting conferences by supplying project materials to outside printers, internally printing, and shipping support materials for events

• Occasionally printing and copying materials for proposal production, including creating labels and FedEx packages

• Supply ordering, stocking, and assessing inventory of marketing production center

• Filing and archiving

• Other special projects as assigned

Qualifications

Position Requirements:

• 3+ years in a corporate/professional environment in an Administrative role

• Strong proficiency in MS Office Suitespecifically Excel

• Strong proficiency in Adobe Acrobat Professional; familiarity with database software preferred

• Professional, organized, client-oriented, and deadline driven

• Able to anticipate needs and manage multiple competing priorities

• Strong verbal and written communication skills (grammar/proofreading)

• Positive team player with can-do attitude and commitment to quality

• Self-starter who can thrive in an environment where leaders often travel

• The physical demands of this role include moving and lifting of boxes, and standing and sitting for extended periods of time

• Proven ability to maintain confidentiality

Desired Qualifications:

• Knowledge of A/E/C industry

• Database software experience

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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Posted Date 2 months ago (3/6/2024 3:32 PM)

ID 2024-12344

Education High School Diploma/GED

Discipline/Focus Marketing