Office Assistant

Overview

The Office Assistant is responsible for providing administrative support, managing office operations, and delivering exceptional customer service. The ideal candidate will have excellent communication skills, strong organizational abilities, and the ability to multitask effectively. The Office Assistant will be the first person to greet employees and guests, so exceptional interpersonal skills are a must.

This role requires a on site schedule to our office in Mclean VA.

Responsibilities

The Office Assistant has many different areas of responsibility.

Daily duties include

• Greeting guests with a warm welcome

• Setting up and breaking down conference rooms for meetings

• Taking inventory and placing orders for office snacks and refreshments

• Sorting mail

• Scanning any patient specific mail and sending it to the appropriate team

• Supporting the Finance department with FedEx invoicing

• Assist with Parking and building / office access

• Help the Marketing department with Somatus swag

• Support Executive Assistants and office personnel with administrative tasks and on site events

• Partner and support IT with the return and processing of employee equipment

Additional responsibilities include supporting the Human Resources department with

• Creating Fed Ex shipping codes for the Human Resources Business Partners

• Handling HR general inbox and forwarding requests as appropriate

• Resetting of passwords

• Processing Teammate return mail (such as 401K Statements and W2)

• Supporting the Care email inbox

• Assisting with Employee recognition activities and events

• Supporting the Talent Acquisition department with onsite interview coordination and room set up

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Required Education and Experience

• High School Diploma or equivalent

• Proven experience in an administrative role or similar position

Knowledge, Skills, and Abilities

• Proficient in Microsoft Office Suite (Word, Excel)

• Strong organizational skills with the ability to prioritize tasks effectively

• Positive attitude and energy

• Excellent written and verbal communication skills

• Ability to work independently and as part of a team

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Our priority is the health and safety of our members, colleagues, partners, and community. Proof of COVID-19 Vaccination is required for employment. If you are unable to be vaccinated for medical reasons or sincerely-held religious beliefs, we will consider requests for reasonable accommodations consistent with our policy, and where we are able to provide such accommodations without undue hardship to the company. All requests for proof of vaccination or for exemptions from the vaccination requirement will be subject to any limitations stipulated by current state and/or federal laws.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Somatus, Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics. Discrimination of any type will not be tolerated