Office Assistant *** UPDATED ***

Apply now to join FAU on its race to excellence.

For more information on everything FAU has to offer, please visit ~~~/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary

Florida Atlantic University is seeking an Office Assistant - Boca Raton, Florida.

Summary of Responsibilities: *** UPDATED ***

• Creating doodle polls for scheduling meetings and sending meeting invites to attendees.

• Overseeing clerical tasks, such as sorting and sending mail.

• Assisting in keeping an inventory of office supplies and ordering materials as needed.

• Maintaining confidentiality of records and of student's personal information at all times.

• Assisting in maintaining office files.

• Maintaining promotional items inventory.

• Answering phone calls, taking, and delivering messages.

• Utilizing general office equipment (computer, phones, copier, fax, etc.).

• Performing all other duties and responsibilities as assigned or directed by the supervisor.

• Participating in activities, coordinate, and contribute to projects from conception through implementation.

• Providing data entry and retrieving information from databases; verifying the completeness and accuracy of the submitted information.

• Manages Scheduling for and maintaining records of tutoring/supplemental instruction at the college. ***

• Answers phone calls and responding to inquiries regarding the College of Nursing programs. ***

The College of Nursing at Florida Atlantic University seeks applicants who are committed to supporting the learning needs of students from diverse backgrounds and to engaging communities underrepresented in higher education. Florida Atlantic University is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the diverse internal and external communities that it serves.

Explore Living in Palm Beach County

The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: ~~~/apartments

Minimum Qualifications

High School Diploma or equivalent and one year of appropriate experience required.

Experience with Microsoft Word, Outlook, and working knowledge of Excel and PowerPoint required.

Preferred Qualifications/Skills:

Ability to maintain confidentiality and a positive attitude at all times.

Able to work independently and effectively.

Flexibility and the ability to prioritize tasks.

Good interpersonal and excellent communication and listening skills.

Strong customer service skills.

Good organizational and prioritization skills.

Salary

$15.00 per hour.

Other Personnel Services (OPS)

College or Department

Nursing: Academic Programs CWS

Location

Boca Raton

Work Days and Hours

Monday - Friday, 8 a.m. - 5 p.m.

Application Deadline

2024-05-13

Special Instructions to Applicant

*** UPDATED - two additional job responsibilities have been added and notated by the asterisks.***

This recruitment has been reopened; all previous applicants are still under consideration and need not reapply. This position may close without prior notice.

Temporary positions are not established positions and are paid from OPS funds. Temporary positions are usually not eligible for benefits and retirement; however, they may be eligible for health insurance coverage depending on the average hours worked per week. They provide full-time or part-time employment in an exempt or non-exempt employment situation based on job duties and salary in accordance with the Fair Labor Standards Act (FLSA). Temporary positions do not have layoff rights and may be terminated without prior notice. Applicants hired into Temporary positions may apply for a regular appointment should a vacancy become available.

APPLICATION DOCUMENTS REQUIRED

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMODATIONS

Individuals with disabilities requiring accommodations may contact Human Resources at ~~~. For inquiries concerning employees, job applicants or other available accommodations, please email ~~~ or call the Office of Civil Rights and Title IX at ~~~.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: ~~~

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (~~~/) . To contact Recruitment Services, send an e-mail to ~~~.

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call ~~~. For communication assistance, call 7-1-1.

Clery Act Information (~~~)

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call ~~~. For communication assistance, call 7-1-1.