Office Professional / Document Administrator (Job Number: 208819W-01)
Nutrition & Biosciences is a market-leading global business serving customers across the food & beverage, health & biosciences and pharma markets with innovative, healthy and sustainable solutions, spanning a broader portfolio than any of its peers.
DuPont has an exciting and challenging opportunity for an Office Professional and Document Administrator (OP-DA) supporting the overall needs of the manufacturing facilities in Midland, Michigan. As part of the Nutrition & Biosciences business, these growing cGMP facilities produce industry-leading cellulosic products for the pharmaceutical excipient and food markets and are key assets to business results. The successful candidate to this role will be passionate about applying technical and interpersonal skills to support the team in producing the highest quality products in service to our customers.
The OP-DA handles administrative duties including calendar management, travel arrangements, procurement, basic IT support/coordination, file share security, event planning and execution, catering arrangements, reporting on management system metrics, in addition to document administration, which includes document review, proper filing / storage of information, and records retention. The incumbent of the role both maintains current systems and develops / executes ideas to continually improve. This person works closely with other admin support to ensure completion of various day-to-day activities in support of the manufacturing function.
Your key responsibilities:
Document Management Support
Maintain electronic and physical documentation per guidelines
Maintain file share access according to policy
Manage records retention according to plant policy and audit requirements
Document creation assistance including formatting utilizing Document Mapping tool and writing
Manage WebEDMS activities such as: category/folder/owner maintenance
Procedure Use support including metric tracking
Ensure that annual records retention of library is completed
Manage file size, duplicates, records retention, document location, document ownership, etc.
Run Monthly reports for WebEDMS, MOC, E&AT (management system tools) and communicate reminders
Ensure all required compliance checks are appropriately filed and follow-up where necessary
Assign tasks and provide guidance and coaching to other administrative support personnel
General Administrative Support
Coordinate and manage new member integration records
Support the plant hiring process by coordinating interviews as needed
Ensure the plant's self-assessments are collected
Calendar management for leadership as requested
Organize building and/or team events including supplies and scheduling meetings
Order supplies, lunches and schedule meetings
Create and administer plant surveys including data collection
Xerox contact & Workstation Contact
Assist with basic IT needs and share best practices
Maintain & create plant newsletters and website
Expense reporting for certain plant materials and supplies
Please include a current resume with your application to be considered for this position.
Your qualification profile:
Key Competencies, Requirements and Preferences:
High school diploma required.College degree preferred.
Minimum 2 years of experience in an administrative role with preference for manufacturing environment
Strong organizational and prioritization skills
Ability to listen to understand the big picture and articulate the value of the service and how it impacts plant performance
High degree of ownership to the plant and equally with our organization
Can provide and receive a balance of pinpointed positive and constructive feedback to and from anyone
Positive and enthused
Critical thinking and problem solving skills
Quick learning new skills
Thorough knowledge of MS Office
SAP experience preferred
A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
At DuPont, we have an unbridled commitment to deliver essential innovations that enrich people's lives, enable sustainable development and foster human potential for generations to come.
Innovations developed from highly engineered products and naturally sourced ingredients to shape industries and everyday life. From smarter homes to more efficient cars, from better ways of digitally connecting to new tools that enable active and healthy lifestyles...in all these areas and many more, we're working with customers to transform their ideas into real world answers that help humanity thrive.
Coupled with core values and excellent compensation & benefits... Together, we're turning possibilities into real world answers that help humanity prosper!
Come realize how you can make an impact, act like an owner and partner with customers in our journey.
Ingredients make up the food we eat, the beverages we drink, and the supplements and medicines we take. But what makes some ingredients fresher, tastier, and safer than others? It's what's inside that matters. Open the door to DuPont Nutrition & Biosciences and you'll see a team of solvers, providing the most innovative solutions in the food and pharmaceutical excipients industries to build a healthier planet. But what truly sets us apart are the ingredients you can't see-our consumer insights, breadth of research, and scientific capabilities.
The right people make all the difference. Come and make a difference as part of the diverse, high-performing team at Midland Nutrition & Biosciences!
Primary Location: NA-United States-Michigan-Midland
Organization: Nutrition & Biosciences
Education Level: High School Diploma/GED (Â±11 years)
Employee Status: Regular
Job Type: Entry Level
DuPont is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information. For US Applicants: See the "Equal Employment Opportunity is the Law" poster.