Operations Billing Coordinator

Overview

The Billing Coordinator is responsible for ensuring the accurate and timely preparation of monthly invoices for assigned cases; researching and following up on invoice questions; managing corrections and providing timely resubmission of rejected invoices; and producing summary reports. The Billing Coordinator validates the billing rates and travel receipts and ensures the billing requirements listed in this statement of work and government-required reporting are accurate. The position is in Virginia.

Essential Job Duties

Invoice Generation:

• Generate accurate and timely invoices for services rendered or products delivered.

• Ensure all billing documentation is complete and complies with company policies and client agreements.

• Verify billing data accuracy before submission.

• Billing Analysis:

• Conduct regular reviews of billing statements to identify discrepancies and resolve issues promptly.

• Collaborate with relevant departments to investigate and correct billing errors.

• Client Communication:

• Maintain effective communication with clients regarding billing inquiries and discrepancies.

• Provide timely and courteous responses to client billing-related concerns.

• Payment Processing:

• Record and monitor incoming payments.

• Reconcile payments with invoices and resolve any discrepancies.

• Record Keeping:

• Maintain organized and up-to-date records of billing transactions.

• Ensure confidentiality and security of financial information.

Reporting:

• Prepare and present regular reports on billing activities, outstanding balances, and other relevant financial metrics.

Collaboration:

• Work closely with the finance department, sales, and other relevant teams to ensure a smooth billing process.

• Provide support during audits by supplying necessary documentation and information.

Process Improvement:

• Identify opportunities for process improvement in billing procedures and contribute to the implementation of efficient billing systems.

Minimum Requirements

• Minimum of four years of billing experience, to include accounts receivable or accounts payable experience.

• Bachelor's degree in finance, Accounting, Business, or a related field preferred.

• Proven experience as a Billing Coordinator or in a similar role.

• Strong attention to detail and numerical accuracy.

• Excellent communication and interpersonal skills.

• Proficiency in relevant billing and accounting software.

• Ability to work independently and collaboratively in a fast-paced environment.

• Knowledge of relevant laws and regulations regarding billing practices is a plus.

This position description is a general outline of the responsibilities and qualifications required for the role of Billing Coordinator and may be subject to modification based on organizational needs.

Work Environment

Typical Office Environment