Project Assistant - Global Facilities (Ft. Worth)

Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested

• General administrative support for company projects.

• Organize and maintain project files, filing system and project communications.

• Provide data entry for projects.

• Track status of projects and produce monthly progress reports. Maintain tracking system for projects.

• Update record copies, engineering project documentation and changes.

• Provide information to facilitate questions regarding projects and prepare research information.

• Record minutes from Project Manager/team meetings.

• Answer phones and direct calls.

• Sort incoming mail.

• Collect and distribute client bills and invoices.

• Type memos, correspondence, reports and other documents as requested.

• Coordinate travel arrangements and any other internal services for various project needs.

• Prepare outgoing mailings and labels, including e-mail and fax.

• Reserve conference rooms and coordinate client, vendor and/or supplier presentations, meetings and interviews, including set-up and cleanup.

• Schedule and set-up client interviews, presentations and other meetings as requested.

• Order and maintain supplies.

• Update the project calendar and roster.

• Assist in clericals needs on projects.

• Maintain data entry of project contact list and project execution plans.

• Performs other duties as assigned

• Complies with all policies and standards

Qualifications

• High School Diploma/GED Required or

• Applicable experience may be substituted for education requirements. Required

• applicable office/clerical experience Preferred

• Proficient in Microsoft Word, Excel, Access and PowerPoint required.

EEO/Minorities/Females/Disabled/Veterans

Job Administrative/Office Support

Primary Location US-TX-Fort Worth

Schedule: Full-time

Travel: No

Req ID: 241291

Job Hire Type Experienced #LI-JNH #GFS