Project Coordinator

Project Coordinator - ( 240000F6 )

Description

The buildings that make up the landscape of our daily lives seem like permanent fixtures, fastened to a time and place. But what if that didn't have to be true? What if our built environment - where we live, learn, play, and conduct business - carried us forward instead?

Our Buildings practice keeps people at its heart, recognizing that our shared journey forward is shaped by the meaningful and responsive places we design. From iconic designs to monumental groundbreakings, join us to bring transformational building solutions to life. Every day we apply our expertise, creativity, and passion to propel communities into the future-join us!

Your Opportunity

We are currently seeking a Project Coordinator with strong multi-tasking, interpersonal, organizational and communication skills to provide administrative, operational and project related assistance to support multiple commercial and workplace projects in our Chicago, Illinois office. This position is ideal for an individual who is an organized and motivated self-starter and takes pride in keeping a team well organized, running smoothly and can "think ahead".

Your Key Responsibilities

In this position, you will be responsible for diverse functions that include, but are not limited to the following:

• Coordinate with our project team across North America to facilitate meetings, coordinate travel and events, and support the internal execution of fast-paced, multi-discipline engineering.

• Support the project management team with internal project coordination.

• Work with Project Managers, Marketing, and other Administration staff to develop successful proposals that differentiate us from the competition.

• Liaise with staff members and assisting with project administration including:

• Correspondence, schedules, minutes, spreadsheets, letters, reports, presentations, database lists, specifications, contracts, etc.

• Collate and format specifications and proposals, edit and proofread for completeness.

• Processing expense reports and timecard administration through the oracle system.

• Work with project managers on project start up forms and project budgeting.

• Provide follow up in a timely manner and prioritize/sequence multiple tasks.

• Performing other duties as requested.

Qualifications

Your Capabilities and Credentials

We are seeking a self-motivated individual who ideally has experience working in an engineering or mining consulting firm, who has a demonstrated ability to learn quickly and adapt to new software tools and processes. Additional qualifications include:

• Proven proficiency using Microsoft Office and presentation support tools, specifically Word, Excel, PowerPoint, Outlook, and Bluebeam.

• Flexibility and excellent organization skills to complete multiple tasks with conflicting deadlines.

• Aptitude in working with numbers and general accounting experience; Accounts Payable.

• Ability to work independently and in a dynamic team environment is required.

• Good communication skills, both verbal and written.

• Self-motivated and strong attention to detail.

• This position requires the individual to be in the office minimally 3 days a week.

• Experience using Oracle, is a plus, but not a requirement.

Education and Experience

• Experience organizing and improving program and project processes is desired.

• Demonstrated experience working in a fast-paced work environment with multiple stakeholders is an asset.

• Minimum of 3 years of experience working in a professional office environment.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Illinois-Chicago

Organization : BC-2357 Buildings-US Acquisition ESD

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Feb 1, 2024, 3:19:57 PM

Req ID: 240000F6

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans