Project Support Coordinator

Our Business

We are a global leader in environmental consulting - made stronger with the recent acquisition of Wood's Environment & Infrastructure business and Golder - with world-class expertise in environmental, social and governance (ESG), climate resiliency & sustainability (CRS), and earth sciences. Combined we have over 20,000 multidisciplinary professionals worldwide collaborating daily to protect and conserve natural landscapes, create firm foundations for communities to stand on, and champion sustainable development to combat climate change.

As part of the team, you will have access to an unparalleled network of resources and endless opportunities to collaborate on exciting projects with diverse teammates from across the globe.

This Opportunity

WSP is currently initiating as search for a Project Coordinator for our Portland, Maine office.

Your Impact

• Make travel arrangements when requested

• Word processing for technical staff to include formatting and editing a document for corporate structure

• Preparation of Excel spreadsheets

• Assist with project billing and unit cost review

• Assist project team members with document formatting, copying, report production, binding, shipping, filing and scanning

• Prepare documents & items for Fedex pick up

• Other miscellaneous administrative functions

Who You Are

• Three or more years of administrative experience

• High School diploma (or equivalent), associate's or bachelor's degree preferred

• Excellent organizational skills including strong written and verbal communication skills

• Excellent interpersonal skills including the ability to work as a member of various teams or to work independently as required

• Must have strong organizational skills to assist with many different professionals and projects simultaneously

• Demonstrated ability to work on multiple projects and complete high-quality work against strict and conflicting deadlines

• A positive, collegial attitude and a high level of professionalism are essential

• Excellent computer skills are essential particularly extensive knowledge of Microsoft Office products

• A valid driver's license and clean DMV report

• Project a professional company image through in-person and phone interaction

• Proficiency in Microsoft Office 365: Word, Excel, PowerPoint, Outlook, and Adobe software

• Demonstrated experience working in MS Excel using formulas, workbooks and links, generating pivot tables from flat files, creating charts, MS Access database a plus.

• Demonstrated experience with technical editing, document production (multi-section reports, Appendices, Table of contents, etc.)

• Ability and willingness to learn technical and business vocabulary

• Demonstrated experience with detailed (and labor-loaded) scheduling using MS Project and PowerBi).

• This position requires effective time-management, written communication, planning, organization, creativity, team building, collaboration and interpersonal skills

• The successful candidate will take initiative and be able to work independently, be able to work / coordinate efforts from multi-discipline teams and successfully facilitate development and delivery of multiple, simultaneous proposals with strict deadlines

• Must be flexible with work schedules and able to adjust to multiple and concurrent deadline

#LI-SS2

About WSP

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals. WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets. With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.

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WSP provides a flexible and agile workplace model while meeting client needs. Employees are also afforded a comprehensive suite of benefits including medical, dental, vision, disability, life, and retirement savings focused on providing health and financial stability throughout the employee's career.

At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base. Your daily contributions to your team will be essential in meeting client objectives, goals and challenges. Are you ready to get started?

WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.

The selected candidate must be authorized to work in the United States.

NOTICE TO THIRD PARTY AGENCIES:

WSP does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to WSP in the absence of a signed Service Agreement where WSP has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of WSP and WSP will have the right to hire that candidate without reservation - no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.