Robert Half • Aptos, CA 95003
Job #2686242739
Description
We are seeking a Property Administrator for the real estate and property industry located in Aptos, California. This role is vital in managing the operations of a community property, including rent collection, processing annual certifications, and maintaining relationships with local community groups. This role provides an opportunity for a short term contract employment.
Supervise one or more Assistant Community Managers and Maintenance Technicians
Maintain partnerships with local community groups including government officials, law enforcement, and fire safety professionals
Collect rent and security deposits, make bank deposits, and verify resident income
Ensure timely and accurate re-certifications, both interim and annual
Manage delinquent accounts, resident receivables, and petty cash
Assist in the completion of monthly variance budget reports, annual budget preparation, and monitor the fiscal status of the property
Market units in accordance with approved marketing plan
Obtain all required program certifications and ensure property and staff are in compliance with regulations
Complete annual and interim re-certifications accurately and on schedule
Assist with completion of reviews
Maintain property files in accordance with regulatory guidelines and company policies and procedures
Establish, execute, and monitor a preventative maintenance schedule for each property
Conduct daily inspections to identify maintenance issues in need of correction
Initiate maintenance work orders and monitor repair status
Maintain curb appeal and achieve satisfactory performance
Keep property in compliance with fire/safety codes, hazardous materials regulations, and OSHA
Ensure emergency preparedness procedures are in place and communicate to residents in case of natural disaster or fire
Participate in staff hiring decisions and conduct site operations for new employees
Conduct performance reviews according to company policy and provide performance feedback monthly
Complete required company-specific training within designated timeframe.
This role requires proficiency in various software and skills including Accounting Software Systems, JD Edwards EnterpriseOne, Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, Accounting Functions, Accounts Payable (AP), Correspondence, Documentation, Insurance, and Yardi.
Requirements - Minimum of 1 year of experience in property administration or a related role within the real estate and property industry
Proficiency in using accounting software systems for property management
Proficient in JD Edwards EnterpriseOne software
Advanced skills in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook
Familiarity with accounting functions, including accounts payable (AP)
Experience in handling correspondence and documentation for property administration
Knowledge of insurance policies related to property management
Proficiency in using Yardi property management software
Excellent communication and interpersonal skills
Ability to manage multiple tasks and deadlines
Strong organizational and problem-solving skills
High attention to detail and accuracy
Ability to work independently and as part of a team
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
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