Property Administrator

Description

We are in search of a Property Administrator to join our Real Estate & Property team in San Diego, California. This role entails providing comprehensive administrative support, coordinating meetings and special events, assisting in lease administration activities, and ensuring compliance with our policies and procedures. This job presents an opportunity for contract to hire employment.

Responsibilities

• Provide full administrative support including phone support, typing reports, filing and distribution of correspondence.

• Schedule and coordinate meetings and special events as requested.

• Assist in lease administration activities such as tenant contacts and insurance information; generate reports.

• Prepare and coordinate bid proposals, service contracts and approved invoices.

• Assist in the bidding process and support Property Managers in ensuring compliance with our policies and procedures.

• Prepare and code invoices for Property Manager's approval.

• Ensure the office is stocked with necessary supplies and other required items.

• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.

• Track and file contracts and insurance certificates and maintain a follow-up system for expirations.

• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on the status of tenant work orders.

• Maintain the property purchase order system.

• Maintain lease and contract files, as well as other files located within the property management office.

• Promote and foster positive relationships with tenants and clients and track service calls as required.

• Assist with monthly and quarterly management reports as well as annual budget preparation.

• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Requirements

• Proficiency in Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook

• Ability to manage professional correspondence effectively

• Demonstrable skills in creating and managing documentation

• Experience in the Real Estate & Property industry is desirable

• Excellent organizational skills and ability to prioritize tasks

• Strong communication skills, both written and verbal

• Ability to work independently as well as part of a team

• Detail-oriented and able to maintain high levels of accuracy in work

• Understanding of property administration processes and protocols

• Ability to multitask and handle multiple projects simultaneously

• Strong problem-solving skills and ability to think critically

• High level of professionalism and ethical standards

• Flexibility to adapt to changing circumstances and manage stress effectively

• Ability to maintain confidentiality and handle sensitive information with discretion.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .