PT Office/Accounting Administrator

Description

Manufacturing company in the greater Shrewsbury area is adding this role to their staff due to high growth! This role is 60-40 office administration/accounting (AP-AR) and is part time for now. (24+ hours per week) There is also some schedule flexibility as well as the potential for earned hybrid time.

Accounting Support

• Set up new customer accounts in CRM and maintain accurate records of customer interactions and transactions

• Invoice sales orders, monitor accounts receivables, and resolve overdue invoices with customers

• Receive and deposit checks

• Verify, process, and pay vendor invoices

• Perform monthly reconciliation and data verification

• Collaborate with management and team members to continuously improve processes

Issue Resolution

• Respond to emails from customers and answer their questions; consult with engineers and operations staff as needed

• Resolve customer complaints and issues, escalating them as necessary

• Complete forms and documents required by customers

Quotations

• Prepare quotes based on customer inquiries and requirements

• Identify and verify unclear information with the customer

• Follow-up with customers on quotes issued

• Keep track of customers and sales opportunities in CRM

Order Entry

• Enter purchase orders received from customers into the ERP system

• Check orders for completeness and request missing information

• Track the status of orders and follow up with customers

• Maintain a weekly/monthly order entry log

Requirements

• Ability to prioritize deals and adapt to quick changes while remaining diligent, and to thrive in a dynamic, high pressure environment

• Strong communication and interpersonal skills (verbal, written, and listening)

• Ability to meet deadlines

• Self-starter, ability to identify issues and resolve problems

• Strong time management and organizational skills

• Skilled in analytical, quantitative and social skills

  • Relevant accounting experience, including as a Bookkeeper preferred

• Proven analytical skills with ability to implement solutions and vendor management experience with good organizational skills

• Attention to detail and proven ability to follow standard procedures is a requirement

• Well-founded grasp of bank reconciliations

• Earlier work involving Quote

• Previous experience working with customer service

• Deep understanding of Microsoft Office

• General familiarity with cash reconciliations

• Practical knowledge of order entry

• Wide ranging experience with Price Quotes

• Proven knowledge of Accounts Receivable (AR)

• Solid understanding of NetSuite

• Quality experience with Prepare Quotes

• Good understanding of cash posting

• Command of Netsuite CRM

• Skills in Office Administration

• Microsoft Office 365 experience preferred

• Accounts Payable (AP) experience

  • 3+ years of related experience

**For immediate consideration, please reach out to me directly! Eric Lebow, ~~~ **

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