Receptionist

Overview

Front Desk/Reception

• Greet, assist, offer refreshments and/or direct visitors to appropriate staff member and/or meeting room and contact appropriate staff member regarding visitor arrival as needed.

• Operate telephone front desk phone in answering, screening, forwarding calls, providing information, taking messages and/or scheduling appointments.

• Maintain a safe and clean working environment in conjunction with Janitorial staff.

• Maintain reception area in neat and orderly condition.

• Assist office and executive support team as requested with various tasks and projects.

• Access property management portals to report office related issues.

• Coordinate new/existing building badges via the building portal

• Assist in the coordination of building activities.

• Maintain sanitizer and wipes in all common areas and have disposable mask available at front desk if needed.

• Assistance of vendors including floral and plant maintenance, security resources, food/beverage services, recycling/shredding services and other facility related services.

• Oversee conference room bookings for large events, monitor usage and maintain on-line bookings as requested.

• Coordinate catering for large meetings and events when assistance is requested.

• Perform administrative support tasks, such as maintaining office nameplates, internal directory, ordering business cards, typing memos, correspondence, reports, and provide proofreading.

Café/Wellness Room

• Monitor the use of pantry supplies, equipment, order supplies and maintain adequate inventory.

• Maintain spaces in a neat and clean condition in conjunction with Day Matrons and Evening Janitorial.

• Assistance in the coordination of social events in café and holiday decorations.

• Manage Wellness Room utilization and supplies.

Mailroom/Copy Room

• Receive and deliver mail, log packages and process deliveries.

• Notify remote workers of mail and coordinate delivery via mail or scanning through email - based on staff members' request.

• Monitor printers and copiers for paper and toner

• Order common office supplies for copy rooms (not department specific supplies).

Qualifications - Education & Experience

• High School Diploma or GED required

• Min. 3 years of related front desk, admin., mailroom experience required

Qualifications - Other Skills, Abilities, Knowledge

• Intermediate (i.e. Word, Excel, Outlook)

• Communication

• Dependability

• Organization

• Multitasking

• Prioritizing

• Exceptional Customer Service Attitude

REQNUMBER: 85703

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.