Receptionist - Office Assistant

Overview

The Receptionist / HR Assistant is responsible for general office support with a variety of clerical activities and related tasks. The Receptionist / HR Assistant will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Responsibilities

Key Responsibilities:

• Greets and directs visitors to the Company

• Answers telephone and directs the caller to the appropriate employee; transfers caller to an employee's voice mailbox when the employee is unavailable

• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

• Takes and retrieves messages for various personnel

• Receives, sorts and forwards incoming mail.

• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, USPS mail, etc.)

• Responsible of ordering, receiving, stocking and distribution of office supplies

• Assists with other related clerical duties such as photocopying, faxing, filing and collating.

• Maintain staffing telephone and email directory

• Assist the HR team with administrative tasks and strategic projects

• Schedule office maintenance

• Help coordinate office staff events, including monthly birthdays celebration

• Coordinating reservations via Express Travel

• Prepare PPE for new hires

• Order business cards for new hires, prepare office supplies and everything else needed for new office employees.

• Monitor subcontract compliance and MSA Service Agreements

• Maintain job list and project whiteboard

• Order insurance certificates

• Order tax exempt paperwork

• Miscellaneous duties as assigned

Qualifications:

• Must be bilingual English & Spanish

• Customer services oriented

• One year of administrative experience

Qualifications

Qualifications:

• Must be bilingual English & Spanish

• Customer services oriented

• One year of administrative experience

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Qualifications:

• Must be bilingual English & Spanish

• Customer services oriented

• One year of administrative experience

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, gender, sex, sexual orientation, gender identity, color, religion, national origin, age, disability, genetic information, veteran status or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

Key Responsibilities:

• Greets and directs visitors to the Company

• Answers telephone and directs the caller to the appropriate employee; transfers caller to an employee's voice mailbox when the employee is unavailable

• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information

• Takes and retrieves messages for various personnel

• Receives, sorts and forwards incoming mail.

• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, USPS mail, etc.)

• Responsible of ordering, receiving, stocking and distribution of office supplies

• Assists with other related clerical duties such as photocopying, faxing, filing and collating.

• Maintain staffing telephone and email directory

• Assist the HR team with administrative tasks and strategic projects

• Schedule office maintenance

• Help coordinate office staff events, including monthly birthdays celebration

• Coordinating reservations via Express Travel

• Prepare PPE for new hires

• Order business cards for new hires, prepare office supplies and everything else needed for new office employees.

• Monitor subcontract compliance and MSA Service Agreements

• Maintain job list and project whiteboard

• Order insurance certificates

• Order tax exempt paperwork

• Miscellaneous duties as assigned

Qualifications:

• Must be bilingual English & Spanish

• Customer services oriented

• One year of administrative experience