Senior Administrative Assistant

37497BR

Requisition ID:

37497BR

Business Unit:

NAU

Job Description:

Leads and coordinates production needs. Proofreads for accuracy, including edits for punctuation, grammar and spelling. Works on complex reports with several types of documents; combines various documents into one electronic file. Prints, copies, and binds reports and other documents for internal and external client deliverables. Works closely with the marketing team to support proposal and other marketing efforts. Supports project teams and management with various types of report needs. Compiles and computes data from a wide variety of sources, some of which are complex and/or technical in nature. Confers with others in collection, compilation and evaluation of data to be used in analyzing problems and investigating solutions. Prepares research approach and determines data requirements; conducts investigation in issues involving moderately complex topics under limited supervision; prepares reports for professional and managerial staff review and action. Downloads and uploads documents into project folders, eRoom, SFT sites, SharePoint, and other sources. Prepares, drafts and edits various types of correspondence of moderately complexity or confidential nature such as emails, letters, memorandum, transmittals, meeting minutes, and forms. Assists with prints and copies of such correspondences. Prepares and processes timesheets, expense reports, and other tasks as required. Acknowledges and responds to written inquires such as emails for administrative services requests. Assists in the review, verification and editing of work produced by other administrative staff. Assists with training other administrative staff. Perform and/or coordinates general office tasks that may include monitoring, stocking and ordering office supplies; receives, opens and determines routing of mail and office correspondence, and other tasks as required to maintain the office functionality. Provides procurement support by working with accounts payables to process overhead and project related invoices and follows up with vendor invoice issues. Answers, screens, and clears incoming telephone calls; prepares and processes fax requests; directs calls and faxes to the proper area for response. Greets, welcomes, and directs visitors to the right personnel. Prepares and maintains visitors and employees sign in sheets. Prepares and schedules office activities such as travel arrangements, internal and external business meetings, client or third-party appointments. Assists with conferences and general office events. Schedules conference room use and catering needs. Maintains common office areas organized. Coordinates office building facility's needs. Organizes and maintains electronic and paper records, files and correspondence in accordance with the retention policy. Performs other duties as required.

Job Title:

Senior Administrative Assistant

Group:

WCG

Employment Type:

Regular

Minimum Qualifications:

High School diploma or equivalent. 4 years of related experience. Domestic and/or international travel may be required. The frequency of travel is contingent on specific duties, responsibilities, and the essential functions of the position, which may vary depending on workload and project demands. Equivalent additional directly related experience will be considered in lieu of a degree.

EEO Statement:

We attract the best people in the industry, supporting their efforts to learn and grow. We strive to create a challenging and progressive work environment. We provide career opportunities that span a variety of disciplines and geographic locations, with projects that our employees plan, design, build and operate as diverse as the needs of our clients. CDM Smith is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy and pregnancy-related conditions, sexual orientation, gender identity, national origin, age, marital status, disability, citizenship status, genetics, protected veteran status or any other characteristics protected by applicable law.

Why CDM Smith?:

Check out this video and find out why our team loves to work here! (~~~)

Join Us! CDM Smith - where amazing career journeys unfold.

Imagine a place committed to offering an unmatched employee experience. Where you work on projects that are meaningful to you. Where you play an active part in shaping your career journey. Where your co-workers are invested in you and your success. Where you are encouraged and supported to do your very best and given the tools and resources to do so. Where it's a priority that the company takes good care of you and your family.

Our employees are the heart of our company. As an employer of choice, our goal is to provide a challenging, progressive and inclusive work environment which fosters personal leadership, career growth and development for every employee. We value passionate individuals who challenge the norm, deliver world-class solutions and bring diverse perspectives. Join our team, and together we will make a difference and change the world.

Job Site Location:

Texas - Houston

Agency Disclaimer:

All vendors must have a signed CDM Smith Placement Agreement from the CDM Smith Recruitment Center Manager to receive payment for your placement. Verbal or written commitments from any other member of the CDM Smith staff will not be considered binding terms. All unsolicited resumes sent to CDM Smith and any resume submitted to any employee outside of CDM Smith Recruiting Center Team (RCT) will be considered property of CDM Smith. CDM Smith will not be held liable to pay a placement fee.

Amount of Travel Required:

0%

Assignment Category:

Fulltime-Regular

Visa Sponsorship Available:

No - We will not support sponsorship, i.e. H-1B or TN Visas for this position

Skills and Abilities:

Good knowledge in the use of Microsoft Office and Adobe or Bluebeam. Good communication skills, attention to detail, and the ability to work as a team player and with internal and external clientele. Takes initiative and uses sound judgment. Ability to work as a team player and possesses excellent time management skills. Excellent follow through and completes tasks on time.

Background Check and Drug Testing Information:

CDM Smith Inc. and its divisions and subsidiaries (hereafter collectively referred to as "CDM Smith") reserves the right to require background checks including criminal, employment, education, licensure, etc. as well as credit and motor vehicle when applicable for certain positions. In addition, CDM Smith may conduct drug testing for designated positions. Background checks are conducted after an offer of employment has been made in the United States. The timing of when background checks will be conducted on candidates for positions outside the United States will vary based on country statutory law but in no case, will the background check precede an interview. CDM Smith will conduct interviews of qualified individuals prior to requesting a criminal background check, and no job application submitted prior to such interview shall inquire into an applicant's criminal history. If this position is subject to a background check for any convictions related to its responsibilities and requirements, employment will be contingent upon successful completion of a background investigation including criminal history. Criminal history will not automatically disqualify a candidate. In addition, during employment individuals may be required by CDM Smith or a CDM Smith client to successfully complete additional background checks, including motor vehicle record as well as drug testing.

Additional Compensation:

All bonuses at CDM Smith are discretionary and may or may not apply to this position.

Work Location Options:

Successful candidate will be required to work 100% in the office.