Senior Administrative Assistant

Job Description

Because of the need for consistent, in-person collaboration and/or the requirement to perform all work onsite due to the nature of this particular role, it will be performed full-time on site. This means work will be conducted on location at a BAE Systems facility 100% of the time.

You don t see it, but it s there. Our employees work on the world s most advanced electronics from saving emissions in the City of Lights to powering the Mars Rover to protecting the F-35 fighter jet. At Electronic Systems, you ll be among the brightest minds, working on the aerospace and defense industry s most difficult problems. Drawing strength from our differences, we re innovating for the future. And you can, too. Our flexible work environment provides you a chance to change the world without giving up your personal life. We put our customers first exemplified by our missions: We Protect Those Who Protect Us and We Innovate For Those Who Move The WorldTM. Sound like a team you want to be a part of? Come build your career with BAE Systems.

In Countermeasure & Electromagnetic Attack Solutions, we provide next-generation threat detection and countermeasure solutions to provide unparalleled electronic warfare capabilities to enhance mission survivability.

Sound like a team you want to be a part of? Come build your career with us.

BAE Systems is seeking a senior Administrative Assistant to organize and support program leadership. This is a unique opportunity to work as an engaged and valued team member contributing to the overall operations and success of the organization.

Responsibilities may shift with business needs, but include the following:

• Works as an integral and contributing member of the program leadership team in a dynamic, fast-paced environment.

• Provides confidential administrative and project support to assigned program directors, and to their leadership team and employees.

• Manages appointments and leader shared calendars for effective and efficient time management.

• Schedules meetings and meeting logistics (teleconference/presence, audio-visual equipment, food) independently.

• Manages visitor logistics and incoming calls, emails, and meeting requests and dispositions as appropriate.

• Prepares organizational memos given draft inputs from leadership and executes distribution.

• Works under general direction using business software applications (Word, Excel, Power Point) to create and enhance correspondence, reports, data tables, presentations, agendas, etc., that may be of a highly confidential nature.

• Compiles materials for executive meetings and participates in and hosts meetings, sometimes taking minutes, as requested.

• Organizes and leads preparation of key meeting arrangements such as program reviews, customer meetings and visits, and employee all-hands meetings. May be responsible for special projects such as conferences and events.

• Arranges business travel and associated expenses, making recommendations to improve efficiencies relative to schedules and budget.

• Organizes and maintains confidential files and records.

• Performs other duties and responsibilities, as required.

• Maintains a safe work environment and ensures compliance with safety objectives and policies.

Please note that pursuant to a government contract, this specific position requires US citizenship status

Required Education, Experience, & Skills

• Must be highly skilled in office automation tools, such as the Microsoft Office suite of products, as well as meeting connectivity tools.

• Must be able to be proactive, anticipate needs, and work with minimal supervision.

• This role requires a high degree of tact, diplomacy, discretion, and judgement.

• Must possess excellent communication and interpersonal skills in order to interact professionally with employees and external contacts at all levels, and including senior management. This role will also operate as part of an administrative team, ensuring seamless leadership team coverage and support as required.

• The ability to multitask and plan and organize in a fast-paced environment is critical.

• The successful candidate should have a thorough understanding of business practices and procedures, including compliance to company policies

• Must be able to obtain and maintain a Secret Security Clearance.

Pay Information

Full-Time Salary Range: $52690 - $84260

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20 hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

Senior Administrative Assistant

100633BR

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