Senior Coordinator, Accounts Receivable

LOCATION 1830 Route 130 North Burlington NJ US 08016
Overview

The Senior Coordinator, Accounts Receivable will be responsible for collection of company's accounts receivable as it relates mainly to Purchase Order Vouchers, but also othermiscellaneousreceivables. Primarily involves collections and proper application of payments to outstanding receivables. Requires frequent collaboration with agency representatives. Also Includes confirming proper paperwork is received from stores, completeness of documentation, invoicing agencies, account reconciliation (utilizing excel), problem solving and analysis. Must be able to prioritize workload accordingly and follow up on outstanding issues independently.
A Day In The Life:

• Collection of outstanding receivables

• Receive checks and wires and match to individual transactions. This sometimes requires utilizing agency's individual websites to pull down payment support and match to our open invoices. May also require contacting agency for further information in order to properly match payment to transaction.

• Maintain accurate data regarding open invoices/transactions.

• Apply payments received in A/R system to maintain up to date open invoices schedule and allow for invoice aging reporting.

• Perform monthly reconciliations to assure proper posting both in A/R system and in General Ledger.

• Follow up with agency representatives via email, letters and telephone regarding outstanding open invoices and providing information as needed. Contact agencies regularly regarding open invoices over 60 days to collect on receivable.

• Maintain database of agency information including contact information, billing requirements and other pertinent information.

• Purchase order vouchers accounts receivable processing:

• Process mail received from stores by identifying specific agencies, maintaining knowledge for agency's individual requirements, validating that all documents are received and if not, utilize Sherlock or OrCo system to pull receipt copies. Organize paperwork for streamlining invoicing (i.e. one invoice for multiple sales rather than one invoice for each sale).

• Utilizing Business Works software, create invoices, attach necessary documents and mail to agencies.

• Perform monthly reconciliation of paperwork received to invoices created in order to confirm outstanding A/R balances for both open invoices and open paperwork.

• Partner with Marketing department to set up new agencies in Business Works and update internal documentation.

• Problem solving to rectify issues with agencies including collection of open invoices, application of payments, voucher acceptance procedures and agency requirements

• Researching involves running reports in Business Works, querying payment backup and analysis of POV sales date via open paperwork schedule.

• Involves professional communication with agency representatives via phone and/or email to gather information and provide timely response, as well as making corrections if necessary in Business Works system, open paperwork schedule or Misc Cash Receipts spreadsheet.

• Bulk Invoicing of Purchase Order sales

• Collaborate with Marketing group to identify agencies to do bulk invoicing (invoicing without vouchers) and maintain list of agencies

• Preparing file of transactions on predetermined cadence, communication with agency, and confirm payment is received.

• Perform other receivable functions such as compiling daily corporate deposits, applying and coding to proper GL accounts, which requires some amount of communication with outside departments.

• Provide backup to other coordinators which requires cross training between associates and keeping up to date on changing procedures.

You'll Come With:

• High School degree

• 3-5 years of experience in Finance area

• Basic Microsoft Office experience with emphasis on Excel

Come join our team. You're going to like it here!

You will enjoy a competitive wage, flexible hours, and an associate discount. Burlington's benefits package includes medical, dental and vision coverage including life and disability insurance. Full time associates are also eligible for paid time off, paid holidays and a 401(k) plan.

We are a rapidly growing brand and provide a variety of training and development opportunities so our associates can grow with us. Our teams work hard and have fun together! Burlington associates make a difference in the lives of customers, colleagues, and the communities where we live and work every day. Burlington Stores, Inc. is an equal opportunity employer committed to workplace diversity.

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Posting Number 2024-219092
Location US-NJ-Burlington
Address 1830 Route 130 North
Zip Code 08016
Workplace Type Hybrid
Position Type Regular Full-Time
Career Site Category Corporate
Position Category Finance
Evergreen No
Min USD $15.60/Hour
Mid USD $22.00/Hour