Temporary Program Coordinator, MSSP Program

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Posted Job Title

Temporary Program Coordinator, MSSP Program

Job Profile Title

Temporary Employee - Non-Exempt

Job Description Summary

The Temporary Program Coordinator provides administrative and programmatic support to the M.S. in Social Policy (MSSP) and the MSSP with a Certificate in Data Analytics (MSSP+DA). This position is responsible for overall administrative assistance to the MSSP program, which includes: project management; program administration; organizing MSSP events; handling program communications and marketing operations; supporting MSSP program initiatives, new hires, the internship program, career development, and alumni relations; and assisting with MSSP recruitment and admissions. This post interacts with students, faculty, staff and/or other Penn stakeholders across campus in coordinating the program's overall operations and administrative functioning.

Job Description

• Project management and program administration. Provide overall administrative and programmatic support for MSSP faculty, students, staff, and Governance Committee. Coordinate and schedule meetings, write meeting minutes and other documents; work with the finance department to request purchase orders, honorarium, and make departmental purchases using the Penn Marketplace and the departmental purchasing card (with the Administrative Director's approval). Provide logistical support for hiring of part-time Lecturers, TAs, and other MSSP hires. Assist with new curricular developments as needed. Answer MSSP email and direct student inquiries, as needed. Provide project management for MSSP staff projects, including managing workflows and using project management software to track/inform MSSP staff regarding pending short- and long-term projects. (40%).

• Contribute to MSSP admissions initiatives. Assist with student recruitment by staffing open houses and information sessions, represent the program at recruitment fairs and conferences, and providing information to prospective students. Conduct first reviews of admissions applications, working in collaboration with the SP2 Office of Admissions. (15%)

• Coordinate logistics of all MSSP program events, including the Social Policy Speaker Series, social events for MSSP students, alumni events, the Edmund W. Gordon annual lecture, new student orientation, graduation, and other potential events. (15%)

• Assist with the administration of the internship program. Work with MSSP staff to plan and schedule internship workshops, aid in the collection of assessment forms from students and internship supervisors, answer student questions about internships, coordinate internship fairs in collaboration with other programs and external stakeholders, and update program's website. (15%)

• Coordinate communications initiatives. Work with the graduate assistant to create and distribute the weekly MSSP newsletter and monthly alumni newsletter, maintain website content, and assist in social media ad campaigns and management of social media accounts. Increase program visibility by creating and circulating flyers and brochures for events and courses to the SP2 community and across Penn. Develop additional communications initiatives as needed. (10%)

• Other responsibilities and duties as assigned. (5%)

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Social Policy and Practice

Pay Range

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

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Special Requirements Background check may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.