Unit Secretary

Job Type: Regular

Time Type: Part time

Work Shift: Evening (United States of America)

FLSA Status: Non-Exempt

When you join the growing BILH team, you're not just taking a job, you're making a difference in people's lives.

Job Description:

Unit Secretary

Assumes responsibility for providing skilled, creative, high quality administrative and secretarial duties under the direction and supervision of the designated supervisor. Is expected to work effectively and collaboratively with the multidisciplinary treatment team and administrative staff to enhance the smooth delivery of quality patient care.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

1. Support the administrative and clinical staff in such a manner that there is a strong and positive commitment to quality patient care.

2. Serve as a preceptor for new employees and educate staff, as needed.

3. Utilizes supervision to enhance professional improvement and development.

4. Maintain a solid understanding of hospital policies and protocols, and practices within those policies and protocols.

5. Participate in ongoing quality improvement studies that will have positive patient care outcomes.

6. Cover necessary responsibilities for other secretaries or the receptionist during breaks, meal times and vacations.

7. Make phone calls to cover any sick calls and maintain proper staffing levels on the unit/department assigned and inform supervisor of any changes in staffing.

8. Report all patient care information received via fax, mail or phone call to the appropriate Clinical or Administrative staff member in assigned area.

9. Assist any consulting physicians, nurse practitioners, etc., in obtaining any information they need in order to complete their consultation.

10. Initiate and maintain patient care/staff records as designated in the department assigned.

11. Demonstrate suitable organizational skills in arranging appointments, schedules and room assignments and keep work area neat, clean and organized.

12. Coordinate the ordering of office supplies, maintenance requests and all other operational functions to ensure smooth operations within the department assigned.

13. Answers phone in a professional manner, identifying self and department, while maintaining patient confidentiality.

14. Maintain yearly/biyearly requirements of CPR, Risk Management and Aggression Management.

15. Perform other duties as assigned.

Leadership positions should describe the type and level of supervision exercised over specific job titles.

QUALIFICATIONS & EDUCATION:

? General educational requirements

? Specific vocational or professional training

? Credential and licensure requirements

? Specialized or technical skills required, including computer applications proficiency (e.g. Basic Excel, Intermediate Word, and knowledge of electronic medical records)

? Other skills, knowledge, and abilities required to do the job

? Amount of directly related experience required

High School diploma or equivalent with a college degree preferred. Prior secretarial experience preferred, with a familiarity with word processors / computers / faxes and can type at 40 wpm. Knowledge of medical terminology.

Demonstrates a willingness to learn as well as teach with positive and effective interpersonal relations skills. Ability to use sound administrative practices. Work cooperatively and effectively with others with ability to adapt to changes in the workplace.

Must be fluent in English (verbal and written).

PHYSICAL & MENTAL REQUIREMENTS:

While performing the duties of this job, the employee is regularly required to walk; stoop, kneel, crouch, or crawl; and talk or hear. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include distance vision, peripheral vision, and depth perception.

As a health care organization, we have a responsibility to do everything in our power to care for and protect our patients, our colleagues and our communities. Beth Israel Lahey Health requires that all staff be vaccinated against influenza (flu) and COVID-19 as a condition of employment. Learn more (~~~) about this requirement.

More than 35,000 people working together. Nurses, doctors, technicians, therapists, researchers, teachers and more, making a difference in patients' lives. Your skill and compassion can make us even stronger.

Equal Opportunity Employer/Veterans/Disabled