Administrative Assistant

Description

Robert Half is seeking an Administrative Assistant for a role in the manufacturing industry located in Kerman, California. This role involves a variety of tasks including HR support, administrative supply chain support, and operations batch sheet management. This is a great opportunity with great room for growth. Schedule is Monday-Friday 8am-5pm. This is an urgent hire, so reach out today!

Responsibilities

• Provide support to the HR team in administrative tasks related to the implementation of systems

• Assist in processing tasks during system testing and training

• Administer transactions and administration around recruitment, onboarding, and approvals

• Assist the management and HR Advisory group with various projects including job alignment clean-up, job descriptions, position, and process standardization

• Handle HR administrative tasks such as employee profile change requests, tuition reimbursement processing, onboarding and offboarding workflows, record keeping, etc.

• Manage operations batch sheet and production processing in SAP

• Support and coordinate with temporary recruitment agencies; manage rosters, onboarding documentation, fit test results, attendance reporting

• Provide administrative supply chain support such as sourcing and buying inventory parts

• Issue out Price and Availability (P& A) or RFQ to quote pricing and issue Purchase Orders (PO)

• Track deliveries and expedite reporting

• Resolve quantity, invoicing, and quality issues with vendors

• Provide procurement specific support to plant colleagues to complete material requisitions correctly and completely

• Arrange meetings by request and maintain conference room calendars. Address scheduling conflicts appropriately. Ensure conference rooms are properly stocked and arranged for upcoming meetings.

Skills

• Answering Inbound Calls

• Customer Service

• Data Entry

• Email Correspondence

• Inbound Outbound Calls

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Microsoft Word

• Schedule Appointments

Requirements - Minimum of 2 years' experience in an Administrative Assistant role in the manufacturing industry.

• Proven ability to handle inbound and outbound calls.

• Demonstrated customer service skills.

• Experience with data entry tasks.

• Proficiency in email correspondence management.

• Familiarity with Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.

• Experience in scheduling appointments in a professional setting.

• Excellent verbal and written communication skills.

• Ability to multitask and prioritize tasks effectively.

• Strong attention to detail and organizational skills.

• Ability to work independently and as part of a team.

• High school diploma or equivalent is required, higher education is a plus.

• Professional demeanor and positive attitude.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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