A.T. Still University • Saint Louis, MO 63112
Job #2563348113
Description
A.T. Still University's Missouri School of Dentistry & Oral Health (ATSU-MOSDOH) is seeking a non-exempt Senior Administrative Assistant at the St. Louis Dental Center. The position reports to the Vice Dean of MOSDOH. The senior administrative assistant will provide assistance to the Vice Dean of Clinical Education, Operations & Community Partnerships (VDC). They will assist in the performance of ongoing operations and communications of the office and will handle and process confidential information in
a professional manner. As such, they will provide clerical and general office support that contributes to the accomplishment of the goals of the office. The senior administrative assistant will represent the VDC in a professional manner at all times and will interact with faculty, staff, students, alumni, community health centers, professional agencies, and other professionals within the academic community and general public.
Major Job Duties
Maintaining calendar
Organizing data and reports
Typing
Answering the phone and screening calls
Sorting and prioritizing mail
Scheduling appointments
Making travel arrangements
Ordering office supplies
Processing travel advances, reimbursements, expense reports, etc.
Facilitating contact between faculty, students, administrators, and the VDC
Writing and/or finalizing reports, minutes, and correspondence
Maintaining files, reports, and records
Coordinating meetings - making appropriate reservations and food arrangements, contacting meeting attendees, andpreparing associated materials
Attending meetings, taking and preparing minutes, and distributing to appropriate personnel
Job Responsibilities
Managing the VDC's office
Assisting the VDC with preparation for meetings, presentations
Coordinating calendars for the VDC and MOSDOH calendar
Preparing all travel arrangements, leave forms, and travel reimbursements for the VDC
Coordinating/managing assigned projects and initiatives
Maintaining agenda and minutes for COPC, Faculty Calibration, CCU, and SCU Director meetings
Conducting faculty chart audits and providing reports
Maintaining Incident Reports
Other duties as assigned
Skills/Requirements
A bachelor's degree is desired or the equivalent combination of education/experience from which comparable knowledge and abilities are acquired.
Excellent computer skills with good working knowledge of Microsoft Word, Excel, Access, and PowerPoint
Knowledgeable of Google email functions, electronic calendars, and Internet search engines
Effective time management skills
Writing, proofing, and editing abilities
Professional office and phone etiquette
Team player, willing to work independently and closely with others
Be of even temperament
Especially be willing to treat students, staff, and faculty collegially.
Able to juggle several projects while meeting deadlines with strong prioritization abilities
Must represent ATSU in a highly professional manner, both internally and externally
Overtime may be required on occasion.
ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit ~~~/employment/benefits .
Qualifications
Skills
Required
Team Player: Intermediate
Multitasking: Intermediate
Editing: Intermediate
Organizing: Intermediate
Interpersonal: Intermediate
Oral Communication: Intermediate
Written Communication: Intermediate
Microsoft Office: Intermediate
Behaviors
Required
Education
Preferred
Experience
Required
2-3 years: Project/program management experience
2-3 years: Secretarial/office management experience and proven track record in a highly productive professional setting
Preferred
In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another's functions and each person's importance as an individual.
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